Frequently Asked Questions

What areas do you cover and would you be willing to travel?

Shawn Whitehead Photography will happily travel worldwide to capture your special wedding day! We are based in Leicester in the Midlands, UK.

How do we make a wedding photography booking?

You can call me on 0116 444 3000, send an email to or fill in the enquiry form. I am happy to arrange a meeting with you to discuss your plans and show you my portfolio.

What are the payments options?

Payments can be made by debit or credit card. To book our photographic services for your wedding day we only ask for £100.00 deposit from you. Then we ask for the balance in two equal payments. First instalment is due 180 days before your wedding day and the final instalment is due 60 days before your wedding day.

Does Shawn Whitehead Photography have insurance?

Yes, very comprehensive insurance both Public Liability and Professional Indemnity Insurance. This also covers all our equipment. You can request to see confirmation of this at any time.

What happens if we reschedule or want to cancel the date of our wedding?

Shawn Whitehead Photography has a very simple and fair system in place. If rescheduling is necessary your payment can be transferred to your new selected date and we only charge £100 for this service, as long as you rebook within one calendar year from the original wedding date and Shawn Whitehead Photography is available on the rescheduled date.

On the very rare occasion that you might have to cancel your confirmed wedding day after a booking, unfortunately no refund will be offered for payments that are made in line with the Shawn Whitehead Photography payment schedule. Any expenses associated to your original or rescheduled wedding dates that have been booked, paid or to be paid for are non-refundable. Expenses will need paying in full if not already done so plus any expense due to cancelation fees incurred.

What if we are ill?

The million dollar question! We have been working for 30 years, and we have never once phoned in sick. It is unthinkable. In truth we would have to be admitted into hospital for us not to turn up to your wedding, or be dead!!!

Do you have backup equipment?

I attend every wedding with a minimum of two cameras and lots of backup accessories.

What if I want a particular picture taken?

Every effort will be made to take requested pictures.

Who owns the copyright to the wedding photographs?

Shawn Whitehead Photography is more than happy for you to share the images via e-mail and social media to your guests, friends and family. I happily give you the permission to personally print away photographs directly from the USB stick as you wish, but under UK law, specifically the Copyright, Designs and Patents Act 1988, it is the photographer who will own copyright on any photos he/she has taken. Shawn Whitehead Photography will always retain the copyright, which means you cannot sell them on to third parties.

How will you dress?

We will be smartly dressed in suits for this formal occasion.

What happens if it rains on the wedding day?

Not a problem – I have photographed lots of wedding where it has rained. I have ten white umbrellas and two pairs of wellies for the Bride (Long pink hunter wellies or short cute cream Mellissa wellies) so you can still have fun shots outside. During the summer months it is usually just a shower so I can switch things around on the day and do the outside photographs later in the day. We all need to be flexible on the day. With prolonged heavy rain I can always find somewhere inside, whether that be to pop back inside the church (the pews make great places for the group shots) or inside your reception venue – it will all be decorated beautifully so there are lots of options.

Will you arrange the formal and group shots at the wedding?

Yes of course I am more than happy to arrange any formal or group photographs that you’d like. This is a teamwork exercise and not a time to be camera shy. (Some people are camera shy so it is a good idea to do your homework before the day). I like to make them relaxed, and have fun. A pre-arranged list drawn up by the Bride and Groom is essential. It’s also well advised to limit the group shots to a maximum of 15 minutes.

It is good practice to ask that one or two guests be designated as ‘Photo Monitors’ to help gather the guests together. It’s always a good idea to let guests know beforehand if they are to feature in which group shot to eliminate any misunderstandings.

Having a list of all the group photos requested copied out for us and the Photo Monitors is an excellent way to work through this part of the day.

Do my photos have to be in colour?

I photograph in colour and then present a lovely mixture of images in colour, black white and sepia. I go with what each picture looks best as and how the style suits your day. However, if you prefer all colour or all black & white I can accommodate your preference.

Travel expenses?

Travelling costs are included in the wedding package price for up to 50 miles from LE2. For further destination weddings I ask that after the first 50 miles you pay 50p per mile and if needed accommodation too. For international weddings the full cost of flights, transfers and any accommodation as appropriately needed.

What is your wedding photography style?

I love photographing weddings, capturing those moments on camera in a traditional, contemporary and fun style. I like to include a good mixture of photography styles with couples’ portraits, group shots and all the details ~ all together giving the best view of your day. These special days are created by you and photographed by Shawn Whitehead Photography and together we can make memories that will last for a lifetime from all the moments in time.

What albums/books do you have available?

Shawn Whitehead Photography has a lovely selection of albums, in a superb range of colours and styles with soft leathers and plush suedes. The books are available in hardback or soft bound with picture wraps. The main album is included in the package. Parent album/books are optional and available as an extra to my package.

How long will it be before we get to see the photos?

A USB stick with your wedding day Photos on will be in the post to you within 7 days of the wedding.

We are more than happy to provide more clarity or answer any other questions . . . please contact us.


For a little help with your wedding plans – view and download our handy Wedding Photography Planner and Wedding Day Photo Hints and Tips.