Terms & Conditions

It is agreed that the following terms set out the total agreement made between the parties and that no variation or modification of this contract shall be effective unless agreed by both parties in writing.

Booking fee (Deposit)
The Booking Fee secures the time and services of the Photographer for the wedding and is non refundable or transferable in the event of cancellation. In line with UK law the clients have a 14 day cooling off period from the date the deposit was made. No date is reserved until this contract is agreed and the deposit is paid and received. Weddings that must be postponed to a later date will retain the deposit as long as the Photographer can re-schedule for the new date and time but may be subject to a further deposit.

Following payment of the booking fee, the balance of payments must be paid in 2 equal payments, 6 months and 2 months before the wedding date. Proofs/ photographs cannot be delivered unless payments due have been paid in full. Payments for additional services/albums are due upon ordering of those items.

The Photographer may display any photographs included in this contract in our studio, portfolio, literature, display areas exhibitions, competitions, advertising or slide shows, and websites unless otherwise agreed in writing by the parties involved.

All image sizes are nominal. The Photographer will provide a pleasing colour balance but cannot guarantee exact colour matching owing to anomalous reflectance caused by a combination of certain dyes and materials especially man-made fibres. It is sometimes impossible to record on film/sensor the exact colour as seen by the human eye.

The Photographer will retouch, digitally manipulate and finish according to our own discretion. Any retouching, digital manipulation or finishing which is requested by the Client(s) may be subject to an extra charge at the discretion of the Photographer.

All reorders shall be treated as an extension of this contract and no responsibility for error will be accepted unless orders are given in writing.

The Photographer will be granted artistic license in relation to the poses photographed and the locations used. The Photographer’s judgement regarding the location/poses and number of images shall be deemed correct. Due to the unpredictability of the weather and the willingness of subjects it may be impossible to capture all of the images requested.

All photographs taken by Shawn Whitehead Photography are our property, they will remain our property and are protected by United Kingdom Copyright Laws. The Clients hereby waive any claims for ownership, income, and editorial control and use of the images. Violators of this law will be subject to its civil and criminal penalties.

Force Majeure or Act of God
The due performance of this contract is subject to alteration or cancellation by either party owing to any cause beyond their control.

In the unlikely event of the assigned photographer being unable to attend the agreed wedding due to unforeseen circumstances, Shawn Whitehead Photography reserves the right to appoint another photographer to attend your wedding on our behalf to undertake the wedding to the best of his/her ability. In the unlikely event of a total photographic failure or cancellation of contract by either party in any other circumstance the liability of one party to the other shall be limited to the total value of the contract. Neither party shall be liable for indirect of consequential loss.

The client may cancel this contract at any time by giving written notice to Shawn Whitehead Photography but in doing so shall forfeit any monies already paid. Cancellation less than seven days before the wedding date will result in payment in full by the client for the agreed package.

Negatives/Digital files
Negatives/digital files remain the property of Shawn Whitehead Photography. We will not be solely responsible for the storage and maintenance of negative/digital files, but will keep negatives/digital files intact and available to the client for at least one year from the date of the wedding.

Website Display
Photographs from a client’s wedding may be displayed on the Shawn Whitehead Photography website if requested. Shawn Whitehead Photography will aim to keep these photographs safe from any malicious activity but cannot be held liable or accountable for malicious actions carried out by persons other than Shawn Whitehead Photography employees.

Services or merchandise not included in this initial contract will be sold at current price when an order is placed. All prices are subject to change at any time without notice. Credit vouchers have no intrinsic cash value and may only be applied toward merchandise purchased from Shawn Whitehead Photography.

Any complaints should first be raised by the client to the Photographer within 21 days from the receipt of images.